Your Privacy Matters
How BoardLens collects, uses, and protects your personal information
Last Updated: August 2, 2025
At BoardLens, Inc., we take your privacy seriously. This Privacy Policy (“Policy”) explains how we collect, use, and share your personal information when you interact with our products and services.
Scope and Purpose
This Policy applies to the boardlens.ai website, BoardLens, Inc. applications, communications, events, and all related online and offline services (collectively, the “Services”) operated by BoardLens, Inc. and its affiliates (“BoardLens,” “we,” or “us”).
This Policy does not cover the practices of third parties we do not control.
Information We Collect
1. Information You Provide
When you request a demo, sign up, communicate with us, or respond to surveys, we may collect your name, email address, and any details you share in those interactions.
2. Automatic Data Collection
We collect certain technical information automatically, including your IP address, browser type, device identifiers, and usage data such as page views, clicks, and session duration.
3. Cookies and Tracking
Our Services use cookies and similar technologies to improve performance and user experience. You can control certain cookie settings in your browser, but disabling them may impact functionality.
4. Analytics
We use analytics tools like Google Analytics to understand how users engage with our Services. You can opt out via Google’s browser add-on.
5. Events
When you attend BoardLens-hosted or sponsored events, we may collect your contact details or insights you choose to share.
6. Public and Third-Party Sources
We may aggregate publicly available information (e.g., from public directories or professional websites) to enhance our services.
How We Use Personal Information
We use personal information for purposes including:
- Providing and maintaining the Services
- Responding to inquiries and support requests
- Communicating about product updates, events, or changes
- Personalizing your experience
- Improving our tools and operations
- Conducting analytics and market research
- Ensuring security and compliance with applicable laws
If you authorize BoardLens to integrate with tools like Google Calendar or Outlook, we will only access and use that data in accordance with the policies set forth below and your explicit permissions.
User-Uploaded Materials
As part of the BoardLens platform, users may upload or store confidential board-related documents, such as presentations, reports, and meeting materials (“Board Materials”). These materials may contain personal or sensitive information.
We treat Board Materials with a high level of confidentiality and apply enterprise-grade security practices to protect them, including encryption, access controls, and activity logging. Only users explicitly authorized by the uploading party can access these materials.
We do not use Board Materials for advertising, data resale, or training AI models, and we will never access them without your explicit instruction or as required by law.
If you need further information about how we handle uploaded content, please refer to our Terms of Use or contact us directly.
Sharing and Disclosure
We may share your data with:
- Service providers assisting us with infrastructure, analytics, support, or communications
- Legal authorities, if required to comply with applicable law
- Successors, in the event of a merger, acquisition, or sale of all or part of our business—but only to the extent necessary to continue providing the Services
We do not sell your personal information.
Your Privacy Rights
Depending on where you live, you may have rights such as:
- Accessing or correcting your data
- Requesting deletion
- Limiting processing or objecting to certain uses
- Opting out of non-essential emails
To exercise your rights, please contact contact@boardlens.ai.
Security and Retention
We use industry-standard safeguards to protect your data. While no system is completely secure, we actively monitor and update our practices.
We retain personal information only as long as necessary for the purposes described, or as required by law.
International Transfers
BoardLens may process data globally. When data is transferred internationally, we use appropriate safeguards to protect it in compliance with applicable laws.
Legal Basis for Processing (EU Users)
BoardLens may process and store personal data in the United States and other countries. When we transfer data internationally, we use appropriate legal safeguards, such as Standard Contractual Clauses, to ensure compliance with applicable laws.
If you are located in the European Economic Area (EEA), we only process your personal information when we have a valid legal basis, including:
- Consent (e.g., for marketing communications or calendar integration)
- Contract performance (e.g., to provide you access to BoardLens)
- Legal obligations
- Legitimate interests (e.g., to improve our Services), unless those interests are overridden by your data protection rights
EU Contact
If you are located in the EEA or UK and have questions or concerns about how your data is handled, you may contact us at: contact@boardlens.ai
General Policy Information
Children’s Privacy
Our Services are not intended for individuals under 18. We do not knowingly collect personal data from children.
Changes to This Policy
We may update this Policy from time to time. If changes are material, we will notify you as appropriate.
Contact Us
Have questions or concerns? Reach out to us at: